Intern (HR, Procurement, Program Support, and IT)

Vacancy Announcement

Internship Opportunity

Position Title: Intern (HR, Procurement, Program Support, and IT)
Duty Station: Addis Ababa, Ethiopia
Department: Operation, and Program
Reports To: Supervisor of its respective department
Contract Duration: Three (3) months, with possibility of extension subject to performance and funding availability

Required: 4 Vacancies

Organizational Context

PAPDA is seeking qualified and motivated interns to support its Operational Departments, specifically within Human Resources, Procurement, Logistics, Program Support, and Information Technology (IT) units. The internship aims to provide hands-on professional experience while supporting the organization’s operational and programmatic objectives.

Purpose of the Internship

The internship is designed to support the delivery of efficient, timely, and quality operational services. Interns will contribute to day-to-day departmental activities, assist in coordination and documentation processes, and support effective collaboration with internal teams and external stakeholders, in line with organizational policies and procedures.

Key Responsibilities (by Functional Area)

Human Resources (HR)

• Support recruitment processes, including vacancy announcements, shortlisting, and interview coordination
• Assist in maintaining personnel files and HR databases
• Support onboarding and orientation of new staff and interns
• Assist with HR documentation, filing, and reporting in compliance with PAPDA policies

Procurement

• Assist in preparing procurement documents such as purchase requests, RFQs, and bid analysis summaries
• Support vendor communication and maintain procurement records
• Assist in ensuring procurement activities comply with PAPDA and donor regulations
• Support tracking and filing of procurement documentation

Logistics

• Support inventory and asset management, including updating stock cards and asset registers
• Assist in coordinating transportation, distribution, and dispatch documentation
• Support warehouse organization and stock control processes
• Assist in preparing logistics and asset reports

Information Technology (IT)

• Provide basic IT support to staff, including troubleshooting hardware and software issues
• Assist in maintaining IT equipment inventory and documentation
• Support system updates, data backup, and user support activities
• Assist in ensuring compliance with PAPDA IT and data protection policies

Required Qualifications and Competencies

Education

• Bachelor’s Degree in Business Administration, Finance and Accounting, Project Management, Logistics and Supply Chain Management, Procurement, Computer Science, Human Resource Management, or a related field
• For Logistics Intern Applicants shall provide a driving license when applying with at least 1 year of driving experience.

Experience

• 0–1 year of relevant work or internship experience

Core Competencies

• Proficiency in MS Office applications (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills in English
• Strong analytical and organizational skills
• Ability to work effectively in a multicultural and team-oriented environment
• High level of integrity and ability to handle confidential information
• Strong time management, multitasking, and prioritization skills
• Attention to detail and commitment to quality work